Standard Forms & Records
Welcome to the Alas Standard Forms & Operational Records repository. This section provides authoritative templates for personnel onboarding, contractor engagement, property assignments, incident management, and venture-specific customer intakes.
Every form in this catalog is designed for consistency across Alas 9 Inc. and its operating subsidiaries (including ALAS ARTISTRY LLC, Monarch, and digital ventures).
Forms Directory
1. General & Infrastructure Templates
| Document | Identifier | Description | Target Users |
|---|---|---|---|
| Standard Form Template | FORM-TMP-001 | Structural template for authoring new operational forms and intake sheets. | All Leads |
2. Legal, Talent & Contractor Engagement
| Document | Identifier | Description | Target Users |
|---|---|---|---|
| Mutual Non-Disclosure Agreement (NDA) | LEGAL-NDA-001 | Mutual confidentiality agreement protecting proprietary information and venture IP. | Legal & Executives |
| Standard Offer Letter & At-Will Terms | HR-OFFER-001 | Formal employment offer letter defining title, compensation, benefits, and at-will employment. | HR & Hiring Leads |
| Master Contractor Services Agreement (MSA) | LEGAL-MSA-001 | Independent contractor framework governing terms, IP assignment, and liability. | Legal & Operations |
| Contractor Statement of Work (SOW) | LEGAL-SOW-001 | Project-specific deliverable schedule, milestones, fee structure, and acceptance criteria. | Project Managers |
| Hardware & Equipment Custody Agreement | IT-EQUIP-001 | Acknowledgment and custody receipt for company-issued laptops, phones, and tools. | IT & Operations |
| Intellectual Property Assignment & Prior Inventions | LEGAL-IP-001 | Disclosure of prior inventions and assignment of company work product to Alas 9 Inc. | HR & Legal |
| Emergency Contact & Medical Consent | HR-EMERG-001 | Vital emergency contacts, voluntary medical alerts, and emergency care authorization. | All Personnel |
3. Operational Integrity & Incident Management
| Document | Identifier | Description | Target Users |
|---|---|---|---|
| Workplace Incident & Safety Report | OPS-INC-001 | Formal intake for injuries, property damage, security breaches, or near-miss events. | Operations & HR |
| Corrective Action Record (CAR) | OPS-CAR-001 | Root cause analysis (5-Why), corrective action plans, and verification of resolution. | Quality & Ops Leads |
4. Venture-Specific Intake Forms
| Document | Identifier | Description | Target Users |
|---|---|---|---|
| Auto Repair Intake & Authorization | FORM-ALAS-001 | Customer service authorization, estimate acknowledgment, and lien notice for ALAS ARTISTRY. | Service Advisors |
| Monarch Property Owner Intake Form | FORM-MON-001 | Owner facts and property baseline intake for proposed property management engagements. | Property Leads |
| Memory Vault Privacy & DSAR Intake Form | FORM-MV-001 | Workflow record for user account closures, data subject requests, and privacy consent changes. | Privacy & Support Leads |
Governance & Document Lifecycle
- Counsel Review: Legal contracts (NDAs, MSAs, SOWs, IP Assignments) must be vetted by corporate legal counsel before final signature.
- Restricted Handling: Documents containing personal health information, financial accounts, or government identification numbers must be stored in secure, access-controlled vaults—never committed to Git repositories or public ticketing systems.
- Record Retention: Completed forms must be maintained according to company record retention policies (employment records: termination + 7 years; incident records: occurrence + 5 years; signed contracts: term + 10 years).