Delegation & Authority Matrix
Document Status: WORKING BASELINE. This matrix defines operational decision boundaries, delegated authority, and financial spending thresholds across Alas 9 Inc. and subsidiary ventures.
1. Financial Spending Authority Matrix
All business expenditures across Alas 9 Inc. and Alas Artistry LLC must adhere strictly to these defined authorization tiers:
| Tier | Dollar Threshold | Authorized Approver | Required Documentation & Retention |
|---|---|---|---|
| Tier 1: Routine Operating | Up to $100.00 | Cody (COP) or Dante (COO) | Itemized receipt uploaded to Google Drive Receipt Inbox within 48 hours. |
| Tier 2: Tools & Software | $101.00 to $500.00 | Dante (COO) or Cody (COP) with notice | Documented business need; recorded in monthly operational reconciliation. |
| Tier 3: Significant Commitments | $501.00 to $2,500.00 | Ryan Schwegman (CEO) | Written business proposal, vendor quote comparison, and formal CEO sign-off. |
| Tier 4: Capital & Strategic Contracts | Over $2,500.00 or >3 mo. commitment | CEO Exclusively | Fully executed master agreement, legal counsel review, and CEO execution. |
2. Executive Decision Authority by Functional Domain
| Functional Domain | Primary Owner | Decision Authority | Reserved Approvals (CEO) |
|---|---|---|---|
| Corporate & Governance | Ryan Schwegman (CEO) | Entity formation, capital allocation, board resolutions. | All corporate amendments, equity grants. |
| Operational Delivery | Dante Lackland (COO) | Production workflows, shipping vendors, facility tooling. | Long-term leases, tooling purchases >$2,500. |
| People & Organization | Cody Rice-Velasquez (COP) | HR policies, hiring workflows, onboarding, compliance. | Executive officer compensation, stock options. |
| Creative & Brand | Zhane Law / Ryan Schwegman | Brand visual guidelines, packaging aesthetics, video assets. | Master brand constitution amendments. |
| Clinical Grief Standards | Angel Barraza | Brand voice on bereavement, crisis customer escalation. | Direct customer psychological claims or warranties. |
| Technology Stack | Dante Lackland (COO) | Repository conventions, cloud hosting, CI/CD pipelines. | Production infrastructure annual commitments. |
3. Operational Demarcation & Boundary Rules
- Separation of Personal and Corporate Affairs:
Personal advisory support (including CEO personal tax preparation or family matters) is strictly demarcated from corporate operating hours. Such work requires separate, written, and authorized personal engagements. - Household & Accommodation Understandings:
Informal room-and-board reciprocity or temporary accommodations do not constitute employment relationships, domestic service, tenancy, or automatic payroll deductions. - Errand Reimbursements:
Authorized business travel, errand mileage, and out-of-pocket costs are reimbursed upon submission of itemized receipts in accordance with IRS standard mileage rates.