Policy Acknowledgment & Onboarding Checklist
Document ID: CHK-HR-001
Owner: Human Resources & People Operations Lead
Entities: Alas 9 Inc. & Operating Subsidiaries
Audience: All New Hires, Contractors, and People Managers
Cadence: Upon hire (Day 1 – Day 7) and annually thereafter.
Interactive Printable & Downloadable Instrument
The standardized operational instrument is embedded below. You can complete entries or check off items directly in the viewer, print to paper or PDF via the print trigger, or download the self-contained HTML asset for field distribution.
1. Onboarding Personnel Information
| Field | Detail |
|---|---|
| Full Legal Name | __________________________________________________ |
| Worker Classification | [ ] Full-Time Employee [ ] Part-Time [ ] Contractor (1099) |
| Operating Venture / Department | [ ] Alas 9 Inc. Corporate [ ] ALAS ARTISTRY LLC [ ] Digital Ventures |
| Position / Title | __________________________________________________ |
| Direct Manager / Supervisor | __________________________________________________ |
| Start Date | [YYYY-MM-DD] |
2. Mandatory Policy Acknowledgment Checklist
All personnel are required to review, understand, and formally acknowledge the following governing policies prior to receiving full operational systems access:
| Policy Title | Identifier | Scope / Summary | Acknowledged & Signed | Date |
|---|---|---|---|---|
| Code of Conduct & Ethics | POL-CORP-001 | Professional standards, conflict of interest, honesty, and corporate integrity. | [ ] | |
| Mutual Confidentiality & NDA | LEGAL-NDA-001 | Protection of trade secrets, client data, intellectual property, and proprietary algorithms. | [ ] | |
| Proprietary Rights & Inventions Assignment | LEGAL-IP-001 | Assignment of all work product, code, patents, and operational innovations to Alas 9 Inc. | [ ] | |
| Acceptable Use & Cyber Hygiene | POL-IT-001 | Standards for company hardware, email, software licensing, MFA enforcement, and passwords. | [ ] | |
| Equal Opportunity & Anti-Harassment | POL-HR-001 | Zero tolerance for harassment, discrimination, or retaliation; incident reporting procedures. | [ ] | |
| Workplace Health & Safety Standards | POL-OPS-001 | OSHA guidelines, emergency response protocols, and hazardous materials handling (shop floor). | [ ] | |
| Corporate Communications & Social Media | POL-COMM-001 | Guidelines for public statements, press inquiries, social media posts, and brand representation. | [ ] | |
| Remote Work & Travel Policy | POL-HR-002 | Expense reimbursement guidelines, travel safety, and home office information security. | [ ] |
3. Statutory & Identity Verification Gate
Must be completed and approved within three (3) business days of the employee's first day of work:
- Form I-9 (Employment Eligibility Verification): Section 1 signed by employee; Section 2 original physical documents examined and verified by authorized company representative.
- Federal Form W-4 / State WH-4: Completed for federal and Indiana state tax withholding (or Form W-9 for 1099 contractors).
- Direct Deposit Authorization: Bank routing and account verification attached.
- Emergency Contact Form: Emergency contacts and voluntary medical alerts filed in restricted HR repository.
- Hardware Custody Receipt: Company laptop, peripherals, or shop tools inspected and signed for.
4. Manager Verification & HR Sign-Off
I confirm that the individual named above has completed all required policy reviews, submitted necessary identity documentation, and executed formal acknowledgments.
| Reviewer Role | Name | Signature | Date |
|---|---|---|---|
| Direct Manager | |||
| People Operations / HR Lead |
Retain this signed acknowledgment record in the employee's confidential personnel file for the duration of employment plus seven (7) years following separation.