Legal & Regulatory Applicability Checklist
Document ID: CHK-LEG-001
Owner: Legal & Corporate Governance Lead
Entities: Alas 9 Inc. & Operating Subsidiaries (ALAS ARTISTRY LLC, etc.)
Cadence: Prior to new entity formation, material contract execution, venture launch, or annual review.
Interactive Printable & Downloadable Instrument
The standardized operational instrument is embedded below. You can complete entries or check off items directly in the viewer, print to paper or PDF via the print trigger, or download the self-contained HTML asset for field distribution.
1. Corporate Governance & Statutory Filings
Verify mandatory legal standing and entity maintenance requirements:
- State Registration & Good Standing:
- Articles of Incorporation / Articles of Organization filed with the Indiana Secretary of State.
- Certificate of Good Standing verified within the last 90 calendar days.
- Indiana Business Entity Report filed on schedule (biennial for Indiana corporations/LLCs).
- Registered Agent & Principal Office:
- Commercial or individual Registered Agent designated with physical Indiana address.
- Principal office address accurately recorded with state authorities.
- Federal Tax Identification & IRS Status:
- Federal Employer Identification Number (EIN) issued and filed in the corporate minute book.
- Entity classification election (Form 8832 / Form 2553) confirmed with tax counsel where applicable.
- Corporate Record Book & Governance:
- Executed Corporate Bylaws (Alas 9 Inc.) or Operating Agreement (LLCs) signed and countersigned.
- Initial organizational minutes and resolutions appointing officers/directors in minute book.
- Stock certificates and shareholder ledger or member units ledger up to date.
- Corporate Transparency Act / FinCEN BOI:
- Beneficial Ownership Information (BOI) reporting requirement analyzed.
- Initial FinCEN BOI report submitted within statutory deadline (or statutory exemption documented).
- Beneficial owners' identifying documents stored in restricted compliance repository.
2. Venture-Specific Regulatory & Licensing Review
Evaluate venture-specific regulatory thresholds before commencing commercial activity:
A. Automotive & Service Operations (ALAS ARTISTRY LLC)
- Indiana Bureau of Motor Vehicles (BMV) dealer or auto repair facility permits verified (if applicable).
- Local municipal zoning and environmental authorizations confirmed for auto detailing, repair, or storage.
- Hazardous waste disposal, chemical handling, and OSHA workplace safety protocols active.
- Motor vehicle mechanic lien disclosures incorporated into written customer authorizations.
B. Property & Asset Management (Monarch Ventures)
- Indiana Real Estate Commission broker licensing requirements reviewed for property management activities.
- Trust account and security deposit escrow compliance mechanisms in place before receiving tenant funds.
- Fair Housing Act and Indiana Landlord-Tenant Act statutory disclosures formatted.
C. Digital, Privacy & Technology Ventures (Memory Vault / QiLabs)
- Terms of Service and Privacy Policy published, reviewed by legal counsel, and accessible.
- Data subject request workflows (access, erasure, export) operational per applicable privacy statutes.
- Third-party cloud vendor data processing agreements (DPAs) executed.
3. Commercial Contract Review Gate
Prior to executing any commercial contract, MSA, vendor order, or client agreement:
- Legal Parties: Full legal entity name is identified correctly (e.g., "Alas 9 Inc., an Indiana corporation" or "ALAS ARTISTRY LLC, an Indiana limited liability company").
- Signatory Authority: Signer possesses authorized corporate officer status under company bylaws or board delegation.
- Intellectual Property Rights:
- All intellectual property created by contractor/vendor is irrevocably assigned to Alas.
- Pre-existing IP and carve-outs are clearly scheduled and excluded.
- Confidentiality & Non-Disclosure: Standard mutual confidentiality obligations included.
- Liability & Indemnification:
- Consequential and punitive damages waived.
- Total liability capped at fees paid within prior 12 months (or reasonable agreed aggregate ceiling).
- Indemnification is reciprocal or limited to third-party IP infringement and gross negligence.
- Governing Law & Dispute Resolution:
- Governing law stipulated as the State of Indiana.
- Jurisdiction and venue set to courts of competent jurisdiction in Indiana (or mutually agreed arbitration).
4. Review & Approval Sign-Off
| Review Step | Lead / Officer | Status | Date | Notes / Conditions |
|---|---|---|---|---|
| Governance Verification | Corporate Secretary | [ ] Approved | ||
| Regulatory & Licensing | Compliance Officer | [ ] Approved | ||
| Legal Counsel Concurrence | General / External Counsel | [ ] Approved | ||
| Executive Authorization | CEO / President | [ ] Approved |